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NIH Public Access Policy: How to Submit

Step by step instructions regarding the NIH policy for Einstein staff, faculty and researchers.

NIHMS: NIH Manuscript Submission System

Submission

Ways to Submit Manuscript to PubMed Central

There are four methods to ensure that a manuscript is submitted to PubMed Central in compliance with the NIH Public Access Policy. These methods vary based on the version of the paper submitted and the actions undertaken by the author and publisher.  

*Method A: Publish in a journal that deposits all NIH-funded articles in PubMed Central (PMC) without author involvement. Be sure to follow Method A Best Practices.

*Method B: Make arrangements to have a publisher deposit a specific final published article in PubMed Central.

*Method C: Deposit the final peer-reviewed manuscript in PMC yourself via the NIH Manuscript Submission System (NIHMS). (See steps below)

*Method D: Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited in the NIH Manuscript Submission System (NIHMS).

Steps for Completing the Online Submission Process (Method C)

Step 1: Log in
Users can log in to NIHMS using their eRA Commons login (for extramural scientists) or their NIH login (for NIH intramural scientists). Third-party submissions may be made by My NCBI account holders. Accounts are also available for publishers interested in submitting manuscripts
to NIHMS on behalf of authors. Additional publisher options are discussed in the NIHMS FAQ.

Step 2: Upload manuscript
After providing basic information about the manuscript and contact information, users can upload their manuscript file(s). The system will generate a receipt of the uploaded files in PDF format. The PDF receipt summarizes the information entered into the system and merges the manuscript files into one viewable document. Submitters confirm that the manuscript and any additional supporting documents have been successfully received by NIHMS.

Step 3: PDF Receipt approval and processing

At this stage, if the person submitting the manuscript at this time is not the Reviewing Author but instead a Submitter (or Author Proxy), the Submitter (or Author Proxy) will be able to assign the author as the reviewer of the manuscript. That person will be informed, using the email address you provide, that they have been designated as the reviewer of this manuscript and will need to log into NIHMS to complete this submission. If you are an author on the paper and wish to review it, you will designate yourself as the reviewer. Only the Reviewing Author can approve the submitted manuscript and complete the submission. The Reviewing Author also sets the release delay of the manuscript to PMC (up to 12 months). If you are not sure about your publisher’s policy about release (embargo) dates, contact the publisher before setting this delay.

Step 4: Approval of the converted manuscript (Web version)

After the submitted manuscript has been processed and prepared for PubMed Central (PMC), an email will be sent to the Reviewing Author. The email will include a link that will take the author directly into the NIHMS System so that he or she can view and approve the Web version (both HTML and PDF) of the manuscript.

Contact the Library with any questions.